{"id":854,"date":"2026-03-02T12:04:45","date_gmt":"2026-03-02T12:04:45","guid":{"rendered":"https:\/\/www.mylegalbusiness.com\/blog\/?p=854"},"modified":"2026-03-09T07:54:00","modified_gmt":"2026-03-09T07:54:00","slug":"why-many-companies-face-penalty-notice","status":"publish","type":"post","link":"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/","title":{"rendered":"Why Many Companies Face Penalty Notices Within First Year of Incorporation"},"content":{"rendered":"\n<p>Incorporation is just the beginning not the end of legal formalities.<\/p>\n\n\n\n<p>Whether a Private Limited Company, OPC or Small Company,\u2002each entity is required to comply with the laws from the date of its incorporation. The first 12 months are crucial because:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Regulatory filings commence right away<\/li>\n\n\n\n<li>Need to establish board governance<\/li>\n\n\n\n<li>Timelines for financial reports\u2002are in force<\/li>\n\n\n\n<li>Compliances are triggered\u2002automatically by events<\/li>\n<\/ul>\n\n\n\n<p>To miss just one of\u2002the requirements is to risk heavy fines, director disqualification and prosecution.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_76 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Post-Incorporation_Compliance%E2%80%82Filing_Deadlines\" >Post-Incorporation Compliance\u2002Filing Deadlines<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Most_Common_reason_Companies_Receive_Penalties_notice\" >Most Common reason Companies Receive Penalties notice<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#1Non-_Filing_of%E2%80%82INC-20_A_Commencement_of_Business\" >1.Non- Filing of\u2002INC-20 A (Commencement of Business)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#2_Non-Appointment_of_First_Auditor\" >2. Non-Appointment of First Auditor<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#3_Delay_in_Annual_Filing_Even_If_No_Business\" >3. Delay in Annual Filing (Even If No Business)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Penalties_Late_Fees_for_Non-Filing\" >Penalties &amp; Late Fees for Non-Filing<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#4_Non-Maintenance_of_Statutory_Registers\" >4. Non-Maintenance of Statutory Registers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#5_Ignoring_Board_Meetings\" >5. Ignoring Board Meetings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#6_Incorrect_Share_Capital_Reporting\" >6. Incorrect Share Capital Reporting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#7Non-Compliance_of_KYC_for_Directors_DIR-3_KYC\" >7.Non-Compliance of KYC for Directors (DIR-3 KYC)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#8Non-compliance_of_GST_and_other_regulations\" >8.Non-compliance of GST and other regulations<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Penalties_for_Previous_Year_Default\" >Penalties for Previous Year Default<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Actual_compliance_errors_startups_make\" >Actual compliance errors startups make<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Preventive_Compliance_Checklist\" >Preventive Compliance Checklist<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Importance%E2%80%82of_Professional_Support\" >Importance\u2002of Professional Support<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Why_Choose_My_Legal_Business_LLP\" >Why Choose My Legal Business LLP?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#What_We_Provide\" >What We Provide:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Why%E2%80%82Clients_Trust_Us\" >Why\u2002Clients Trust Us:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.mylegalbusiness.com\/blog\/why-many-companies-face-penalty-notice\/#FAQs\" >FAQs<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Post-Incorporation_Compliance%E2%80%82Filing_Deadlines\"><\/span>Post-Incorporation Compliance\u2002Filing Deadlines<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>After\u2002incorporation, the companies are required to fulfil the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First Auditor Appointment (within 30 days)<\/li>\n\n\n\n<li>Opening\u2002of bank account<\/li>\n\n\n\n<li>Issue of Share Certificates (within 60 days)<\/li>\n\n\n\n<li>Filing of Commencement of Business (INC-20A)<\/li>\n\n\n\n<li>Maintenance\u2002of statutory registers<\/li>\n\n\n\n<li>Disclosure\u2002of interest by directors (MBP-1)<\/li>\n\n\n\n<li>Holding\u2002first Board Meeting (within 30 days)<\/li>\n<\/ul>\n\n\n\n<p>Mostly founders think compliance starts at the end of the year but it starts immediately after incorporation<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Most_Common_reason_Companies_Receive_Penalties_notice\"><\/span>Most Common reason Companies Receive Penalties notice<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1Non-_Filing_of%E2%80%82INC-20_A_Commencement_of_Business\"><\/span>1.Non- Filing of\u2002INC-20 A (Commencement of Business)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Penalty is attracted if a company having\u2002share capital fails to file INC-20A within 180 days from the date of its incorporation.<\/p>\n\n\n\n<p>Penalty:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u20b950,000 on company<\/li>\n\n\n\n<li>\u20b91,000 per day on officers (whether or not\u2002they are in a post, limited to rupees one lacs)<\/li>\n<\/ul>\n\n\n\n<p>A lot\u2002of startups delay capital infusion and forget this filing.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Non-Appointment_of_First_Auditor\"><\/span>2. Non-Appointment of First Auditor<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Under the Companies\u2002Act, 2013, the first auditor is required to be appointed within 30 days from the date of registration of the company.<\/p>\n\n\n\n<p>Section 139 provides for consequences\u2002of non-appointment of the auditor:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Penalty on company<\/li>\n\n\n\n<li>Annual filing \u2192 regulatory scrutiny<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Delay_in_Annual_Filing_Even_If_No_Business\"><\/span>3. Delay in Annual Filing (Even If No Business)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Even if the company has:<br>\u2022 No turnover<br>\u2022 No transactions<br>\u2022 No profit<\/p>\n\n\n\n<p>It is still mandatory to file annual compliance forms with the Ministry of Corporate Affairs (MCA).<\/p>\n\n\n\n<p>To be filed:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>AOC-4 (Financial Statements) \u2013 under Section 137 of the Companies Act, 2013<\/li>\n\n\n\n<li>MGT-7 \/ MGT-7A (Annual Return) \u2013 under Section 92 of the Companies Act, 2013<\/li>\n<\/ul>\n\n\n\n<p>If a company does not file with the MCA, the MCA system automatically sends reminders and marks the company as \u201cdefaulting\u201d.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Penalties_Late_Fees_for_Non-Filing\"><\/span>Penalties &amp; Late Fees for Non-Filing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>1. AOC-4 (Financial Statements)<\/strong><\/p>\n\n\n\n<p>Late Filing Fee:<br>\u20b9100 per day (No maximum limit)<\/p>\n\n\n\n<p><strong>Penalty (Section 137):<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Company: \u20b910,000 + \u20b9100 per day (Max \u20b92,00,000)<\/li>\n\n\n\n<li>MD\/CFO\/Director: \u20b910,000 + \u20b9100 per day (Max \u20b950,000 each)<\/li>\n<\/ul>\n\n\n\n<p><strong>2. MGT-7 \/ MGT-7A (Annual Return)<\/strong><\/p>\n\n\n\n<p>Late Filing Fee:<br>\u20b9100 per day (No maximum limit)<\/p>\n\n\n\n<p>Penalty (Section 92):<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Company: \u20b910,000 + \u20b9100 per day (Max \u20b92,00,000)<\/li>\n\n\n\n<li>Officers in default: \u20b910,000 + \u20b9100 per day (Max \u20b950,000 each)<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Non-Maintenance_of_Statutory_Registers\"><\/span>4. Non-Maintenance of Statutory Registers<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Companies are required to keep:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Register of Members<\/li>\n\n\n\n<li>Register of Directors<\/li>\n\n\n\n<li>Register of Charges<\/li>\n\n\n\n<li>Board and General Meeting\u2002Minutes<\/li>\n<\/ul>\n\n\n\n<p>Non-compliance is punishable under section 88 &amp; 118.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Ignoring_Board_Meetings\"><\/span>5. Ignoring Board Meetings<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Minimum:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>4 Board Meetings annually (for most companies)<\/li>\n\n\n\n<li>Gap not exceeding 120 days<\/li>\n<\/ul>\n\n\n\n<p>Many startups operate informally without recording minutes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"6_Incorrect_Share_Capital_Reporting\"><\/span>6. Incorrect Share Capital Reporting<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Founders tend to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Long delay between application for and delivery of share certificates<\/li>\n\n\n\n<li>Under-report the amount of fully paid-up capital<\/li>\n\n\n\n<li>Neglect to pay stamp duty on share certificates<\/li>\n<\/ul>\n\n\n\n<p>This results in penalties and complications in\u2002future due diligence.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"7Non-Compliance_of_KYC_for_Directors_DIR-3_KYC\"><\/span>7.Non-Compliance of KYC for Directors (DIR-3 KYC)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Every Director holding a DIN is\u2002mandated to file DIR-3 KYC on an annual basis.<\/p>\n\n\n\n<p>Non-filing leads to: &#8211;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>DIN deactivation<\/li>\n\n\n\n<li>Late fee of \u20b95,000<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"8Non-compliance_of_GST_and_other_regulations\"><\/span>8.Non-compliance of GST and other regulations<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>&nbsp;If registered under GST:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Monthly\/Quarterly returns are mandatory<\/li>\n\n\n\n<li>Even if there\u2002is no turnover, nil return is compulsory.<\/li>\n<\/ul>\n\n\n\n<p>\u00a0If the <a href=\"https:\/\/www.mylegalbusiness.com\/gst-return-filing.php\"><strong>GST return<\/strong><\/a> is not filed, the GSTIN will be blocked and penalties will be imposed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Penalties_for_Previous_Year_Default\"><\/span>Penalties for Previous Year Default<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>Non-Compliance<\/td><td>Section<\/td><td>Penalty Impact<\/td><\/tr><tr><td>Non-filing INC-20A<\/td><td>Sec 10A<\/td><td>\u20b950,000 + daily penalty<\/td><\/tr><tr><td>No Auditor Appointment<\/td><td>Sec 139<\/td><td>Company + officer penalty<\/td><\/tr><tr><td>Delay in AOC-4<\/td><td>Sec 137<\/td><td>\u20b9100 per day<\/td><\/tr><tr><td>Delay in MGT-7<\/td><td>Sec 92<\/td><td>\u20b9100 per day<\/td><\/tr><tr><td>No Board Meetings<\/td><td>Sec 173<\/td><td>Monetary penalty<\/td><\/tr><tr><td>No Statutory Registers<\/td><td>Sec 88<\/td><td>Fine on company<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>MCA\u2019s compliance system is automated. Even one missed form triggers notice.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Actual_compliance_errors_startups_make\"><\/span>Actual compliance errors startups make<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>\u274c \u201cWe have not yet started our business, so\u2002there is no need to file anything.\u201d<\/p>\n\n\n\n<p>A lot\u2002of founders think compliance starts when you start making money. But the statutory filings and compliance need to be done from beginning i.e., date of incorporation as per Companies Act even if there company has no trades, no\u2002turnover.<\/p>\n\n\n\n<p>\u274c \u201cCA will remind us.\u201d<\/p>\n\n\n\n<p>The directors can avail the services of professionals to assist them, but\u2002at the end of the day it is their responsibility to comply as \u201cofficers in default\u201d. Not having the right documents or miscommunication or delays\u2002in exchanging them can also result in fines.<\/p>\n\n\n\n<p>\u274c \u201cSmall companies are exempt.\u201d<\/p>\n\n\n\n<p>Certain relaxations are given to small companies in procedures like less number\u2002of Board Meeting etc but they are not exempted from filing with ROC or from getting their accounts audited or maintaining statutory records.<\/p>\n\n\n\n<p>\u274c \u201cPenalty will be small.\u201d<\/p>\n\n\n\n<p>The penalties used to be compounded and disinserted, while now they are for the most part fixed, automatic and computed\u2002for each day of delay this means that even small lapses result in large fines.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Preventive_Compliance_Checklist\"><\/span>Preventive Compliance Checklist<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Hold first meeting of the board\u2002of directors within 30 days &#8211; Compulsory subsequent to the date of incorporation.<\/li>\n\n\n\n<li>Appointment of Auditor within 30 days \u2013 As per the Companies Act.<\/li>\n\n\n\n<li>File\u2002INC-20A within 180 days &#8211; For start of business.<\/li>\n\n\n\n<li>Maintain\u2002the statutory registers -Members, directors, charges etc.<\/li>\n\n\n\n<li>Hold\u2002the minimum number of Board Meetings &#8211; Company wise.<\/li>\n\n\n\n<li>Submit\u2002DIR-3 KYC &#8211; in Annual KYC of every director.<\/li>\n\n\n\n<li>Submit AOC-4\u2002&amp; MGT-7 which is the full set of annual ROC filing which is mandatory.<\/li>\n\n\n\n<li>File\u2002GST returns (if applicable) &#8211; file regular\/nil returns.<\/li>\n\n\n\n<li>Give share certificates correctly\u2002- In prescribed time-period.<\/li>\n\n\n\n<li>Keep a minutes\u2002book &#8211; Properly record the resolutions of the Board and of the General Meeting.<\/li>\n<\/ul>\n\n\n\n<p>If you watch these basic compliances\u2002well, you may save yourself from most penalty risks in the very first year.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Importance%E2%80%82of_Professional_Support\"><\/span><strong>Importance\u2002of Professional Support<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>Compliance is more than merely submitting paperwork \u2014\u2002it requires:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Monitoring deadlines<\/li>\n\n\n\n<li>Preparing\u2002board resolutions<\/li>\n\n\n\n<li>Making sure of\u2002attachments<\/li>\n\n\n\n<li>Keeping\u2002statutory records up to date<\/li>\n\n\n\n<li>Consulting\u2002on event-based filings<\/li>\n<\/ul>\n\n\n\n<p><strong>Professional compliance management guarantees:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>No surprise notices<\/li>\n\n\n\n<li>Clean MCA record<\/li>\n\n\n\n<li>Smooth funding due diligence<\/li>\n\n\n\n<li>Director protection<\/li>\n<\/ul>\n\n\n\n<p>Startups that are\u2002purely focused on growth often fail to invest in governance &#8211; which comes back to bite them later.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Choose_My_Legal_Business_LLP\"><\/span><strong>Why Choose My Legal Business LLP?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Formation is simple. It\u2019s administrative in nature.<\/p>\n\n\n\n<p>At <a href=\"https:\/\/www.mylegalbusiness.com\/\"><strong>My Legal Business LLP<\/strong><\/a> we don\u2019t just\u2002file companies we establish compliance infrastructure.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_We_Provide\"><\/span>What We Provide:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Full Post-Incorporation Compliance Package<\/li>\n\n\n\n<li>Drafting and\u2002documentation of Board Meeting<\/li>\n\n\n\n<li>Management of\u2002Annual Filing<\/li>\n\n\n\n<li>DIN KYC and Director\u2002Advisory<\/li>\n\n\n\n<li>Maintenance of Statutory\u2002Registers<\/li>\n\n\n\n<li>GST + ROC Compliance\u2002Integration<\/li>\n\n\n\n<li>Startup-Focused Advisory<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why%E2%80%82Clients_Trust_Us\"><\/span>Why\u2002Clients Trust Us:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li> Deadline tracking system<\/li>\n\n\n\n<li>Pricing\u2002transparency<\/li>\n\n\n\n<li>Dedicated\u2002compliance manager<\/li>\n\n\n\n<li>Hidden charges\u2002are zero<\/li>\n\n\n\n<li>Timely\u2002reminders &amp; follow-ups<\/li>\n<\/ul>\n\n\n\n<p>We get\u2002that startups need clarity, not complexity.<\/p>\n\n\n\n<p>Our mission is simple:\u2002We are leaders in:<\/p>\n\n\n\n<p>Shield your business from fines so you\u2002can focus on expanding.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><strong>Conclusion<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The first year of incorporation is the year that establishes the compliance a\u2002company, must meet.<\/p>\n\n\n\n<p>First-year penalty notices are rife\u2002not because the laws are stringent but because founders are unprepared for the complexity of compliance.<\/p>\n\n\n\n<p>Filings are\u2002automated, deadlines are rigid, and penalties are system-generated under the Ministry of Corporate Affairs regime.<\/p>\n\n\n\n<p>The good news?<\/p>\n\n\n\n<p>Most penalties can be 100% avoided with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Awareness<\/li>\n\n\n\n<li>Calendar-Based\u2002Compliance Monitoring<\/li>\n\n\n\n<li>Professional Advisory help<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"FAQs\"><\/span><strong>FAQs<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>1. Is compliance mandatory even if the company is not doing business?<\/strong><\/p>\n\n\n\n<p>Yes, every company registered with the ROC has\u2002to file ROC compliances with the ROC irrespective of the fact whether the company has business activities or not. You\u2002still have to file for the year if you are non-operational. &nbsp;No Business doesn&#8217;t mean you are exempt from filing\u2002annually.<\/p>\n\n\n\n<p><strong>2. What is the consequence\u2002of not filing INC-20A?<\/strong><\/p>\n\n\n\n<p>The company is liable to\u2002a fine of \u20b950,000 and the officers can be prosecuted for a fine that can be levied every day. It could also result\u2002in strike-off proceedings.<\/p>\n\n\n\n<p><strong>3. Can penalties be waived?<\/strong><\/p>\n\n\n\n<p>Most penalties\u2002are predetermined in the Companies Act. Waiver is rare and is a matter\u2002of adjudication.<\/p>\n\n\n\n<p><strong>4. Do we\u2002have to appoint auditor in first year?<\/strong><\/p>\n\n\n\n<p>Yes,\u2002the first auditor is required to be appointed within 30 days of incorporation. Penalties on\u2002delayed filings.<\/p>\n\n\n\n<p><strong>5. Are Board Meetings mandatory for small companies?<\/strong><\/p>\n\n\n\n<p>&nbsp;Yes, but fewer meetings\u2002are required as compared to other companies. Still,\u2002correct minutes have to be taken.<\/p>\n\n\n\n<p><strong>6. What is the penalty for late annual filing?<\/strong><\/p>\n\n\n\n<p>Late fee of <strong>\u20b9100 per day per form<\/strong> is imposed until the report is submitted. Delays in filing can significantly increase the overall <strong>cost of compliance<\/strong>.<\/p>\n\n\n\n<p><strong>7. Does non-compliance affect directors personally?<\/strong><\/p>\n\n\n\n<p>Yes, directors may be held as \u201cofficers in default\u201d and they can\u2002be personally penalised. Disqualification may\u2002be imposed in grave matters.<\/p>\n\n\n\n<p><strong>8. Is\u2002GST return necessary if there is no turnover?<\/strong><\/p>\n\n\n\n<p>Yes, you have to file nil (NIL) GST returns\u2002if your registration is active. Non-submission may result in\u2002GSTIN suspension.<\/p>\n\n\n\n<p><strong>9.Can MCA\u2002deactivate DIN?<\/strong><\/p>\n\n\n\n<p>Yes, DIN is deactivated if DIR-3 KYC\u2002is not filed. Reactivation requires\u2002the payment of a fine.<\/p>\n\n\n\n<p><strong>10. How\u2002can startups avoid first year fines?<\/strong><\/p>\n\n\n\n<p>&nbsp;By keeping a compliance\u2002calendar and\/or professional guidance. Keep out for\u2002periodic reminders So you don\u2019t miss a due date.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote has-pale-cyan-blue-background-color has-background is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>ALSO READ<\/strong><\/p>\n<\/blockquote>\n\n\n\n<p><a href=\"https:\/\/www.mylegalbusiness.com\/blog\/companies-compliance-facilitation-scheme\/\"><strong>Companies Compliance Facilitation Scheme (CCFS), 2026<\/strong><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.mylegalbusiness.com\/blog\/common-company-law-mistakes-made-by-first-time-directors\/\"><strong>Common Company Law Mistakes Made by First-Time Directors<\/strong><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.mylegalbusiness.com\/blog\/sweat-equity-shares-under-the-companies-act-2013\/\"><strong>Sweat equity shares under the Companies Act, 2013<\/strong><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.mylegalbusiness.com\/blog\/enrolment-of-independent-director-in-the-independent-directors-databank\/\"><strong>Enrolment of Independent Director in the Independent Databank<\/strong><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.mylegalbusiness.com\/blog\/how-to-claim-shares-from-iepf-step-by-step-guide\/\"><strong>How to Claim Shares from IEPF Step-by-Step Guide<\/strong><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.mylegalbusiness.com\/blog\/preferential-allotment-under-the-companies-act-2013\/\"><strong>Preferential Allotment under the Companies Act, 2013<\/strong><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.mylegalbusiness.com\/private-limited-company-registration-in-mumbai.php\"><strong>Private Limited Company Registration in Mumbai<\/strong><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.mylegalbusiness.com\/private-limited-company-registration-in-delhi.php\"><strong>Private Limited Company Registration in Delhi<\/strong><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Incorporation is just the beginning not the end of legal formalities. Whether a Private Limited Company, OPC or Small Company,\u2002each entity is [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":855,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[37],"tags":[],"class_list":["post-854","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-companies-act"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Why Many Companies face Penalty Notice | Complete Guide<\/title>\n<meta name=\"description\" content=\"Learn why many companies receive penalty notices within the first year of incorporation due to compliance mistakes and missed filings.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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